PRIVACY POLICY

We want to reassure you that we treat your details carefully and your data with the utmost respect. We take proactive approach to ensure the necessary steps are taken to protect the privacy of its users.

This website will not collect your personal information such as names and addresses via forms; there are no forms on this website to complete. You can, if you wish, use links available on this page to contact us by e-mail, social media or simply call us.

WHO IS COLLECTING YOU DATA AND HOW IS STORED?

Outlite Photography is data controller and processor. We use a password protected data management, email and accounting software to hold our data. Our passwords meet the required security standards. Our printed documentation is held securely in private property with a lock.

WHAT DATA ARE WE COLLECTING AND FOR WHAT PURPOSE?

If you choose to contact us and provide with your personal information we may use your personal information to:

  • send you prices and information as specifically requested by you;

  • send statements and invoices to you, and collect payments from you as per signed agreement;

  • send you general (non-marketing) commercial communications;

  • send you email notifications which you have specifically requested;

  • deal with enquiries and complaints made by or about you relating to the website

We always ask for written consent to publish you photographs on out website, blogs, social media, to use them in competitions etc. We will always explain in writing what we are intending to use the images for. For minors we always ask for written consent from parents or legal guardians.

For the purposes listed below we may ask you to provide:

  • Names, Addresses and Contact Information of the person(s) placing an order with us.

  • Names, Addresses and Contact Information of the person(s) using our services.

  • Names (and in some cases ages and gender) of all participants of a photo shoot.

  • Details and notes taken throughout a photo session or service provided to help us remember conversations during and details of your session.

If you E-Mail us or send us messages via social media, these messages are stored within our email system or social media accounts. These messages are stored for as long as practicable or/and required by law or to allow us to provide you with better future services.

Where you submit personal information for publication on our website (e.g. blog comments), we will publish and otherwise use that information in accordance with the license you grant to us.

WHO IS YOUR DATA SHARED WITH?

We will NEVER without your express consent provide your personal information to any third parties for the purpose of direct marketing

We take your privacy very seriously. We do not sell your data to third party organisations. There are a few scenarios where some of your data may be shared with third parties to allow us to provide our services to you. These include:
• Delivery and Postage Service Providers to allow us to send you documentation and orders you have placed. (Information shared includes Name, Address and in some case e-mail address / mobile number)
• Manufacturers (our printing labs, packaging manufactures) if we are sending an order directly to you from a lab or printing your name on the box, photo album etc.(Information shared includes Name, Address and in some case e-mail address / mobile number for contact purposes). On request we can provide copies of Privacy Policies of the respective suppliers.
• Law Enforcement and Legal Requirements – we will provide data to law enforcement agencies if issued with a court order to do so

FOR HOW LONG YOU THE DATA STORED?

Most data we collect is stored indefinitely. This is too allow us to provide a better service to you as a customer in the event that you contact us again in the future.
We are legally obliged to store some data for a certain amount of time, for example sale order records, payment records etc. (at the moment the periods are up to 10 years)

HOW CAN YOU ACCESS YOUR DATA?

You can ask us for a copy of information we hold about you. We required this request in writing please. You can also ask us to erase some or all your information under certain conditions:

  • We do not need the data anymore to provide you with a service

  • It is legal to do so

Some personal data sets are impossible (or infeasible) to edit to remove individual records, e.g. a server backup or a piece of microfiche. Whilst these uneditable data sets are in-scope of the erasure Right, themselves they would be out-of-scope for erasure editing procedures due to their immutable nature.

If you would like further information on the legal guidelines we operate within, or have any concerns about how we use your data, please check the ICO’s website at https://ico.org.uk

If you require a copy of Privacy Policies of our suppliers please contact us.


EXTERNAL LINKS  AND

SOCIAL MEDIA

Although we only look to include quality, safe and relevant external links (to our social media pages), users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites.)

We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.

We adopt a Social Media Policy to ensure safety.  While we may have official profiles on social media platforms users are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.

There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.

 


COOKIES

What Are Cookies

As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or 'break' certain elements of the sites functionality.

For more general information on cookies see the Wikipedia article on HTTP Cookies.

How We Use Cookies

We use cookies for a variety of reasons detailed below. Unfortunately in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.

Disabling Cookies

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of the this site. Therefore it is recommended that you do not disable cookies.


The Cookies We Set

 Site preferences cookies

In order to provide you with a great experience on this site we provide the functionality to set your preferences for how this site runs when you use it. In order to remember your preferences we need to set cookies so that this information can be called whenever you interact with a page is affected by your preferences.</p>

Third Party Cookies

In some special cases we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.

This site uses Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.</p>

For more information on Google Analytics cookies, see the official Google Analytics page.

From time to time we test new features and make subtle changes to the way that the site is delivered. When we are still testing new features these cookies may be used to ensure that you receive a consistent experience whilst on the site whilst ensuring we understand which optimisations our users appreciate the most.</p>

 We also use social media buttons and/or plugins on this site that allow you to connect with your social network in various ways. For these to work the following social media sites including; Facebook and Instagram, will set cookies through our site which may be used to enhance your profile on their site or contribute to the data they hold for various purposes outlined in their respective privacy policies.

More Information

Hopefully that has clarified things for you and as was previously mentioned if there is something that you aren't sure whether you need or not it's usually safer to leave cookies enabled in case it does interact with one of the features you use on our site. <a href="https://cookiepolicygenerator.com">This Cookies Policy was created with the help of the CookiePolicyGenerator.com</a></p>

However if you are still looking for more information then you can contact us by email. 

RESOURCES:

If you require a copy of Privacy Policies of our suppliers please contact us.

Google:https://policies.google.com/privacy

Facebook: https://www.facebook.com/about/privacy

Squarespace:https://www.squarespace.com/privacy